Learn how to use Cash Flow in PocketChef
Cash Flow is where you record and track money coming in and going out of the business. Purchases, payments, sales, and other transactions stay in the same history, with period totals and a PDF export option.
What it is for
- See inflows (credits) and outflows (debits) in one place.
- Filter by period and check Total inflow, Total outflow, and Net cash flow.
- Add manual transactions (rent, supply purchases, fees, etc.).
- Receive a sale automatically when an order is marked as delivered.
- Export a PDF statement for the selected period.
Without an up-to-date Cash Flow, the finance charts in Statistics are incomplete too.
How to open it
- Open the side menu (three-line icon).
- Under Sales, tap Cash Flow.
The screen shows the Period filter, the transaction list, and at the bottom the totals summary. In the lower corner is New Transaction. At the top, the PDF icon exports the statement and the help icon (?) opens the help text.
1. Filter the period
In Period, choose one of the options:
- This week, This month, This year
- Last 7 days (default), Last 30 days, Last 90 days, Last year
- Custom period — then Begin and End appear; tap each field to pick the dates
The list and totals update with the period. Pull down to refresh the data.
2. Understand the list
Each row shows:
- A blue inflow icon (credit) or a red outflow icon (debit)
- Description and amount (colored by inflow or outflow)
- Date/time of the transaction
- Options menu (⋮): View details, Edit, or Delete
At the end of the list, the results card summarizes the period:
- Total inflow — sum of credits
- Total outflow — sum of debits
- Net cash flow — inflow minus outflow
3. Add a new transaction
- Tap New Transaction.
- Fill in the fields:
- Type of transaction — category (sale, purchase, expense, etc.).
- Payment method — cash, card, transfer, etc.
- Date/time — when the transaction occurred.
- Value — the amount.
- Credit transaction — leave on for money in; turn off for money out (expense or payment).
- Description — free text to identify the entry (e.g. "Flour purchase", "March rent").
- Tap Save. The message Transaction saved. confirms it.
If your plan reaches the transactions limit, the app warns you and suggests a suitable plan.
4. Automatic sales from orders
When you mark an order as delivered (in Orders), PocketChef automatically creates a sale inflow in Cash Flow, with a description that includes the order and customer.
- You do not need to enter the same sale twice.
- Transactions linked to a delivered order cannot be edited manually (the app blocks the change).
- If you use Return order on a delivered order, the matching automatic sale is removed from cash flow.
Order flow details are in the orders tutorial.
5. Edit, view details, or delete
- In the list, tap the transaction menu (⋮).
- View details — opens the full record in read-only mode.
- Edit — changes type, payment, date, value, credit flag, and description (except when the transaction belongs to an already delivered order).
- Delete — asks for confirmation; if confirmed, you see Transaction deleted.
6. Export PDF
With the desired period already selected, tap the PDF icon at the top (Export PDF). The app generates Cash flow.pdf with the transactions and period summary, to save or share.
Routine tips
- Record day-to-day expenses (supplies, fees, postage) as they happen.
- Register fixed expenses in the profile Costs tab; they help with planning and can feed cash flow according to your profile settings.
- Use delivered orders to feed sales — cash flow stays aligned with operations.
- At the end of the week or month, filter the period and check Net cash flow before deciding on price changes or cost cuts.
- Export the PDF when you need a statement for your accountant or your records.
Summary
Open Cash Flow, choose the period, add inflows and outflows with New Transaction, let delivered-order sales enter automatically, and use the totals (and PDF) to track the financial health of the business.
Do not wait — create your free account on PocketChef now!
Good work!